Senior Accountant

The Senior Accountant is an important member of the Accounting Department with responsibilities related to providing timely and accurate transaction processing and analyses for AHRC Nassau and Citizen’s Options Unlimited Inc, both agencies primarily funded by the New York State Office for People with Developmental Disabilities (OPWDD).

The Senior Accountant operates under the guidance of the Associate Director of Revenue Cycle and Cost Reporting and must be a team player with good communication, analytical, computer skills and current with FASB non-profit pronouncements. These skills are required to effectively perform analyses and accounting work to support the financial statement close process, the New York State Consolidated Fiscal Report (NYS CFR) contract filing analysis and meeting audit requirements.

This position embraces diversity in all its forms and strives to create an inclusive, welcoming environment where every individual feels valued. They demonstrate cultural awareness and actively support a culture of equity and inclusion.

Primary duties and responsibilities include but not limited to:  

Financial Close Support: Timely and accurate processing in accordance with the monthly financial close calendar including:

• Record and reconcile monthly deposits related to clients’ Social Security and SNAP benefits within the Cash Management system.
• Prepare and submit journal entries for approval, including contract revenue recognition, transfers between the company bank accounts and client accounts, and rent and payroll allocations for the Camp and In-House ICF Day Hab programs.
• Perform monthly reconciliation of the certain balance sheet accounts and maintain appropriate supporting schedules.
• Monitor government contract receivables and private pay – accounts including but not limited to Camp operations proactively follow up on the outstanding balances to ensure timely collection.

Government Contract Management:

• Assist in the annual budget submission and modifications, where applicable, with the government agencies.
• Complete and submit quarterly contract reports, including the NYS OPWDD Family Support contract.
• Maintain compliance by updating required certifications and documentation in the Nassau County portal.
• Collaborate with Accounts Payable to ensure the timely submission of the supporting documentation for voucher billing, including those for Nassau County.
• Prepare and distribute invoices for private-pay clients and serve as the primary billing contact.
• Follow-up with funding agencies to ensure timely collection of billed receivables.

Client Accounting Support:

• Partner with the Entitlement department to update client personal allowance and rent amounts, including processing retroactive adjustments.
• Prepare banking templates to facilitate transfers between company and client accounts.
• Coordinate distribution of clients HEAP and clothing allowance funds.
• Maintain updated schedules of client Social Security benefits and private-pay rent to support the annual budgeting and year-end audit requirements.

Budgets:

• Assists in preparation of agency budget using financial statements, projected changes and estimated revenues and expenses.

Audits:

• Support the annual audit process by timely satisfying auditors sample request and other provide by client (PBC) item assigned by the Director.
• Support any contract or other regulatory audits.

Other responsibilities:

• Serve as back-up for other accountants’ positions as needed and determined by the supervisor.
• Special projects as required, including process optimization and system implementation

Note: This job description is not intended to be an exhaustive list of all activities, duties, or responsibilities required of the employee. Responsibilities and tasks may evolve or change at the discretion of the organization.

Education and/ or experience required:

• Bachelor’s Degree preferably in Accounting or Finance AND
• Three (3) years relevant experience with a NYS OPWDD funded agency OR
• Four (4) years relevant experience
• Considered a Plus:
• CPA
• Experience with preparing NYS OPWDD CFR filing
• Proficiency in use of Sage Intacct, UKG-Ultipro/ Kronos payroll system

Skills, Licenses and/ or competencies required:

• Good command of accounting pronouncements.
• Good knowledge of Microsoft Office, Excel and Word required.
• Good interpersonal skills exhibited by the ability to communicate with staff, management, and other departments in a professional manner
• Good skills in paying attention to detail, analyses, developing and recommending solutions and the ability to prioritize and complete tasks on a timely basis with minimal supervision in a fast-paced environment
• Work requires a strong work ethic and exhibits a sense of urgency in completion of tasks, willingness to work a flexible schedule and a commitment to the mission of the agency.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

This role routinely uses standard office equipment such as laptop computers and smartphones.