Database Specialist

The Database Specialist provides administrative and data management support to the Community Resources Department. This role is responsible for maintaining accurate donor, membership, and constituent records across multiple databases and systems used by AHRC Nassau, AHRC Foundation and its affiliated organizations.

The Database Specialist plays a key role in ensuring the accuracy, organization, and timely processing of data and membership information that supports the work of AHRC Nassau, AHRC Foundation and its affiliated organizations.

This position embraces diversity in all its forms and strives to create an inclusive, welcoming environment where every individual feels valued. They demonstrate cultural awareness and actively support a culture of equity and inclusion.

Primary duties and responsibilities include but not limted to:

• Enter gifts, pledges, and payments daily with a high degree of accuracy while ensuring compliance with IRS regulations for 501(c)(3) organizations and charitable contributions for AHRC Nassau, AHRC Foundation and its affiliated organizations (Citizens Options Unlimited and Brookville Center for Children’s Services).
• Perform data entry across multiple platforms including Blackbaud Raiser's Edge, Blackbaud Luminate, Excel, and Word.
• Generate timely receipts, acknowledgments, and pledge reminders for all donations and events.
• Maintain accurate donor, membership, and constituent records by updating information across multiple databases and systems.
• Generate acknowledgments and reports, ensure data integrity, and assist with database maintenance and data review across systems including Blackbaud Raiser's Edge, Blackbaud Luminate, Excel, and Word.
• Maintain membership accounts, manage membership lists, and coordinate renewal and prospect mailings.
• Assist with special events and department projects as needed.

Note: This job description is not intended to be an exhaustive list of all activities, duties, or responsibilities required of the employee. Responsibilities and tasks may evolve or change at the discretion of the organization.

Physical Demands/Work Environment: involve primarily sedentary office work, with frequent sitting, computer use, keyboard use, phone communication, and detailed screen work requiring close visual focus. The employee must be able to use standard office equipment and occasionally lift, carry, or move up to 10 pounds of materials. Standing, walking, bending, and reaching are required with event day-of operations. The position requires attendance at fundraising/cultivation events which involve extended periods of standing/walking, working outdoors or in varied settings and climates, exposure to moderate to loud noise, crowds. The typical office environment is professional with standard noise levels. Reasonable accommodation may be made to enable individuals to perform essential functions.

• High school diploma with a minimum of three years of experience working with databases, accounting records, or administrative data management; or a relevant undergraduate degree in business, accounting, information systems, nonprofit management, or a related field.
• Strong attention to detail and demonstrated accuracy in data entry and recordkeeping.
• Ability to maintain confidential donor and financial information with discretion.
• Strong organizational skills and the ability to manage multiple tasks and meet deadlines.
• Ability to learn and work across multiple databases and software systems.
• Preferred Qualifications
• Experience working with nonprofit donor or membership databases, particularly Blackbaud Raiser's Edge or Blackbaud Luminate.
• Experience with gift processing, donor records, or membership management in a nonprofit environment.