Retirement Plans Administrator

The Retirement Plan Administrator is responsible for the day-to-day administration, management, funding, compliance, reporting, communications, and oversight of all retirement plans offered by AHRC Nassau and its affiliate companies.

The incumbent will collaborate with the Director to provide strategic leadership in managing the Retirement Plans, ensuring compliance with legal and regulatory requirements, and supporting employees with information about their retirement options.

This position embraces diversity in all its forms and strives to create an inclusive, welcoming environment where every individual feels valued. They demonstrate cultural awareness and actively support a culture of equity and inclusion.

Primary duties and responsibilities include but not limited to:

• Administers all retirement plans, including but not limited to 401(k), 403(b), pension, deferred compensation programs, legacy pension plans and annuity plans. Serve as a resource for employees, retirees, and management/ leadership. Facilitate all necessary transactions, including but not limited to employee enrollment in plans, employee contributions, loan requests, and employer contributions.
• Ensures company stays appraised of and in compliance with provisions of Employee Retirement Income Security Act (ERISA) and other applicable laws and regulatory guidelines. Stay current on legislation and implications for benefit plans. Preparation of reports and applications required by law to be filed with federal and state agencies.
• Works closely with other personnel in HR, Finance, Payroll, and internal partners along with external vendors to conduct the daily operations and to implement the retirement benefit strategies that align with the company’s goals
• Work with director(s) and/ or counsel to interpret plan documents, draft plan documents, prepare and file IRS determination letter application for qualified plans, assist with benefit issues, research, and assist with legal issues surrounding plan administration and corrections of plan failures under IRS rules and guidance.
• Analyze retirement benefits costs and policies in an ongoing effort to reflect trends and maintain current legislative requirements
• Prepare reporting for the IRS and Department of Labor; preparing supporting forms and documentation for the proper operation and administration of employee benefits plans, including 403 (b) plans, deferred compensation plans, annuity plans and legacy pension plans.
• Ensure compliance with all federal, state, and local regulations regarding retirement benefits and related plan documents.
• Collaborates with other HR personnel to provide guidance to leadership on pay decisions, policy and guideline interpretation, and job evaluation, including the design of creative solutions to specific compensation-related programs.
• Responsible for timely and accurate retirement plan funding for all plans and if necessary, timely corrections that may include lost earning calculations.
• Performs other duties as requested by supervisor.

Note: This job description is not intended to be an exhaustive list of all activities, duties, or responsibilities required of the employee. Responsibilities and tasks may evolve or change at the discretion of the organization.

Physical Demands/Work Environment: This position is primarily performed in a standard office environment and involves extensive computer use, reviewing documents, preparing reports, and completing regulatory filings. The role typically requires remaining in a stationary position for extended periods and regularly operating standard office equipment such as computers, telephones, printers, and scanners. The position may also involve occasional movement within the office, participation in meetings, and handling files or other work-related materials. Occasional lifting or carrying of materials weighing up to 20 pounds may be required. The employee must be able to effectively communicate, exchange information, and perform the essential duties of the position, whether through standard methods or with reasonable accommodation. The physical and environmental requirements described above are representative of those necessary to perform the essential functions of this position. Reasonable accommodations will be provided in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws to enable qualified individuals with disabilities to perform the essential functions of the job.

• Bachelor’s degree required; master’s degree and PHR or SHRM-CP (or related designation) strongly preferred.
• Five (5) years’ experience in Retirement Benefits or Human Resources or related field, or any appropriate combination of education and experience required.  Knowledge of retirement benefits and general human resources regulations and laws required.
• Strong analytical and organizational skills and ability to operate efficiently autonomously required.
• Excellent communication skills required.
• Computer proficiency in all Microsoft Office Suite applications, including Excel required.