Accounts Payable Coordinator

The Accounts Payable Coordinator is an important member of the Accounting Department with responsibilities for ensuring timely and accurate review and processing of vendor invoices and updates to the Purchase Order system for AHRC Nassau and its Affiliates which it provides fiscal services under an Administrative Service Agreement.

The Accounts Payable Coordinator operates under the guidance of the Accounts Payable Manager with indirect supervision by the Accounts Payable Supervisor. The individual must be a team player with good communication, analytical and, computer skills. These skills are required to effectively perform the check disbursement functions and meet audit requirements.

Primary duties and responsibilities include but not limited to: 

Preform audit functions over vendor and petty cash payments to ensure overall compliance with policies including but not limited to:

• Verify the accuracy of vendor invoices to ensure no duplication of payments
• Distribute invoices for appropriate approvals before processing within Blackbaud Financial Edge, NXT
• Review all check requests and Concur items for appropriate audit documentation before processing
• Ensure three (3) way match for invoices supported via the Paramount purchasing system before processing
• Record stop payments/ voids
• Ensure compliance with IRS 1099 reporting requirements, including assisting with preparation of the 1099’s.

Prepare Disbursements:

• Ensure invoices are processed under the appropriate legal entity
• Match and collate checks with invoices and prepare checks for review and mailing

Customer Service

• Handle internal and external customer queries including resolving documentation and other issues; responding to requests for information relating to status of unpaid invoices; follow-up with departmental personnel when appropriate to ensure payments are processed timely to avoid service charges.

Administration

• File, organize and scan documents
• Prepare, scan, distributed Accounts Payable related documentation for audit and other purposes as determined by the Manager or designee.

Education and/ or experience required:

• High School Diploma or GED plus
• 1 year of Accounts Payable experience.
• Considered a plus:
  • Bachelor’s degree
  • Blackbaud Financial Edge, SAP Concur, Sage Intacct, Paramount Workplace

Skills, Licenses and/ or competencies required:

• Willingness to work a flexible schedule, including evenings and occasional weekends.
• Good Skills in Microsoft Office Excel and Word (Financial Edge Paramount, SAP Concur considered a plus)
• Ability to work as part of a team and support the department in absence of the Accounts Payable Manager.