Accounts Receivable Associate

The Accounts Receivable Associate is a key member of the Revenue Cycle Team within the Accounting Department, responsible for processing, tracking, and recording payments in an accurate, efficient, and timely manner. This role also includes Medicaid billing and revenue reconciliation for services funded by the New York State Office for People With Developmental Disabilities (NYS OPWDD).

The Accounts Receivable Associate performs these duties for AHRC Nassau and its affiliates under a management services agreement and operates under the direction of the Billing Supervisor, with a dotted-line reporting structure to the Revenue Cycle Manager and therefore must be a team player with good communication, analytical, and computer skills.

Primary duties and responsibilities include but not limited to: 

1. Deposits and Bookkeeping
2. Process daily cash receipts, including checks, cash, and credit card payments using a credit card terminal.
3. Retrieve electronic deposit details (ACH, wires) by logging into the banking platform.
4. Update and maintain the cash receipt log for all incoming cash.
5. Scan and securely store all supporting deposit documents on the network drive.
6. Reconcile and accurately and timely record all deposits and banking credits in the accounting system, ensuring proper documentation is attached.
7. Update and maintain the receipt logs for various transactions, including client rent, employee fuel, cable services, Social Security paper checks, Social Enterprise activities, donations, and disability insurance payments.
8. File and organize all physical cash receipt records in the designated area, including assisting with archiving and retrieval as needed.
9. Assist the general accounting team in reconciling banking transactions.

1. Billing
2. Prepare and submit weekly and monthly claims for services provided under NYS OPWDD funding.
3. Ensure accurate and timely billing by verifying authorizations prior to generating and submitting claims.
4. Maintain the billing log for completed claims.
5. Monitor payment status, track rejections/denials, and coordinate rebilling efforts.
6. Stay informed on billing best practices, codes, and industry standards to ensure compliance with NYS OPWDD guidelines.

1. Client Accounting Support
2. Create banking templates for the transfers between the company bank accounts and client accounts to provide clients with their financial resource needs, including personal allowance deposits, rent payments, retros, spenddowns, camp payments, and others. 
3. Generate and distribute client accounting reports to the General accounting, Entitlement, and Program operations by exporting, formatting, and reporting all deductions and deposits made to the Clients Personal Allowance accounts.
4. Monitor for deposit returns and inform the general accounting and Entitlements units.

1. Additional Responsibilities and Special Projects
2. Support senior staff in meeting deadlines, ensuring detailed and accurate documentation for month-end closing and year-end audits. 
3. Complete Ad-Hoc projects assigned by the supervisor/senior staff.
4. Collaborate effectively with all levels of personnel, fostering strong interdepartmental relationships.

Associate's Degree in related field AND

Two (2) years’ relevant experience in cash receipts and medical billing

Considered a Plus:

• Accounting focused college degree
• Experience with a Medicaid billing and NYS OPWDD funded agency
• Experience with Medisked billing system and Sage Intacct

Skills, licenses, and/or competencies required:

• Good interpersonal skills exhibited by the ability to communicate with staff, management, and other departments in a professional manner
• Good knowledge of Microsoft Office, Excel, and Word required
• Good skills in paying attention to detail
• Good organization skills required
• Work requires a strong work ethic, and exhibits a sense of urgency in completing tasks, a willingness to work a flexible schedule, and a commitment to the agency's mission.

There are no physical demands for this posiiton